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Space & Facility Model
A facility, building, floor and area hierarchy, plus virtual areas for services with no physical counterpart.
What We Offer
The venue’s physical structure becomes the one model every process attaches to
We have worked with facilities for years, bringing every process into one system, from the member experience to the field team. The space model sits at the centre, and reservations, access hardware, member balances and on-site sales all attach to it, so occupancy, collections and usage are read from the same data.
Facility, building and area model
Reservation and occupancy management
Virtual wallet and in-house POS
QR, turnstile and door integration
The Problem
Where running a facility on books, spreadsheets and separate hardware breaks down
01
Unlogged entry
No record of who entered when, or which area they used
02
Reservations written in a book
Area requests taken by phone and written into a separate book
03
Invisible occupancy
Which area is free and when can only be learned by walking over and looking
04
In-facility spending tied to cash
Kiosk, cafeteria and extra-service spending that never attaches to the membership record
05
Scattered collections
Payments collected at different points and reconciled only afterwards
06
Hardware left outside the software
Turnstiles and readers running as a separate system beside the software
If this sounds familiar, let’s talk
Let’s go through your areas, your reservation and access flow together, and pin down in the first call which step moves into the system.
Space model & reservations
The facility’s physical structure has an exact counterpart in the system
Facility, building, floor and area are defined as a tree, and halls, courts, pitches, studios and pools are its leaves. Services with no physical counterpart, such as an online class or a consultation, are modelled as virtual areas. Reservations, permissions and pricing all attach to that model.
Virtual wallet & in-house POS
Members top up their account and spend from that balance inside the facility
Top-ups happen in the mobile app through online payment. Cafeteria purchases, extra services and area usage are charged to that same balance at the in-house POS. Because both the top-up and the spend sit on one member record, end-of-day reconciliation stops being a separate job.
Entry & access control
Turnstiles and doors work inside the software, not beside it
When a member scans the QR code in the app or taps their card, the system checks membership, package and time rules at the moment of passage. Every attempt, granted or denied, is logged with its reason, and the entry/exit record feeds occupancy and reporting.
Who It Is For
The system is built around how your facility actually runs
No two venues expect the same thing from software: how areas are divided, how bookings work, who may pass which door and how members spend on site all differ by venue type. The setups below show where those differences appear.
Sports Facility & Gym
Membership packages, class schedules and turnstile entry run together, with trainer and hall planning read from one calendar.
Membership packagesClass scheduleTurnstile entry
Social Facility & Club
Member and family records, guest entry and in-facility spending gather on one record, and the monthly statement comes from it.
Family membershipGuest entryIn-facility spending
Pool & Aquatic Centre
Session capacity, lanes and locker use attach to the space model, and capacity is checked at the point of entry.
Session capacityLane planningLocker use
Pitch & Court Operations
Hourly bookings, online payment and recurring slots for regulars are managed on the same calendar.
Hourly bookingOnline paymentRecurring slots
Campus & Residential Common Areas
Resident or student cards, common-area booking and permission-based door access run from a single permission model.
Resident/student cardCommon-area bookingPermission-based doors
Events & Themed Venues
Day passes, capacity and QR entry together, with area-level occupancy tracked through the day.
Day passesCapacity limitsQR entry
Modules
Modules that cover the full facility operation
Twelve modules run on one system, and we set the rollout order to match your facility.
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Reservation & Appointment Management
Area-level calendars, capacity control, recurring slots and automated reminder notifications.
03
Member Registration & Profile Management
Registration online or on site, family and corporate memberships, KVKK-compliant data collection and consent.
04
Package & Subscription Management
Monthly, annual or usage-based packages with auto-renewal, freezing and per-member pricing.
05
Virtual Wallet & Balance
A wallet where the balance a member loads is spent inside the facility: top-ups, spending and refunds in one list.
06
In-house POS & On-site Sales
Cafeteria, kiosk and extra-service sales: the member is identified by QR and charged to their balance or by card.
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QR Access & Entry Control
Entry by QR in the app or a membership card, with membership, package and time rules checked at the moment of passage.
08
Turnstile & Door Hardware Integration
Turnstiles, card readers and door controllers work as part of the software, and every passage is logged.
09
Member Mobile App
Reservations, top-ups, QR entry and notifications on the member’s own phone.
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Maintenance, Incidents & Team Management
Periodic maintenance plans per area and asset, incident reports and field-team task tracking.
11
Notification & Communication Management
Reservation reminders, balance alerts and announcements by push, SMS and email.
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Reporting & Management Panel
Area occupancy, member usage, access and revenue breakdowns, with collections and spending on one screen.
Comparison
Running on books and spreadsheets vs. facility management software
| Criterion | Books / Spreadsheets / Separate hardware | Facility management software |
|---|---|---|
| Reservations | Taken by phone, written in a book | Per area, online and instant |
| Occupancy | Learned by walking over and looking | Visible live, area by area |
| Entry control | Depends on staff recognising the member | Logged passage by QR or card |
| In-facility spending | Cash, detached from the member | From the member balance, on the record |
| Collections | Collected at different points | On one record, tied to the member |
| Reporting | Assembled by hand at month end | Live, broken down by member, area and revenue |
Works with the hardware already on site
Turnstiles and barriersQR and barcode readersCard access and door controllersIn-house POS terminalsLocker and area locksKiosks and ticket points
Membership, package and permission data flows from the software to the hardware; passage, sale and usage records flow back. Which device connects over which protocol is settled in the first analysis, and the integration is verified in a test environment first.
Works with the hardware you already haveVerified in a test environmentPhased rollout
Your own venue brand, your own app
The management panel runs on your own domain and the member app is published with your logo and colours. To a member it is not a piece of software; it is your venue’s own app.
Your own domain and SSL
A member app on iOS and Android
Hosted in Türkiye, KVKK compliant
Top-up and collection infrastructures
Members top up in the app by online payment, and spending inside the facility is deducted from that balance at the in-house POS. Both movements are written to the membership record and the revenue report at the same time.
How the rollout runs
01
Site survey and analysis
We map your space model, access points and existing hardware on site, and the module order is set here.
02
Setup and hardware integration
Core modules are configured for your venue, and turnstile and reader connections are verified in a test environment.
03
Training and go-live
Staff training and member onboarding run together, and the system is validated in real use.
FAQ
Frequently Asked Questions
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Send us your questionRelated Services
The services that build this system
Let’s bring your facility onto one system
Let’s go through your areas, your reservation and access flow together, and tell you exactly which steps move into the system and what will work with the hardware you already have.